A few simple rules ... limitless possibilities

If you are a club secretary you can apply for a login so you can follow the instructions below. Without a login you can submit changes for the web team to implement on your behalf.

Adding a New Club

The basic information about Clubs that is used for listing them, and the UK club map, is entered as a new content type, similar to the Page content type, called Club. In the Drupal Admin page, click on Club in the Create Content area. If you don't have access to the Admin page then use the following link: http://www.britgo.org/node/add/club

The only major constraint is that if the Club meets at more than one location, then you will need to enter the club information multiple times, creating a new Club entry for each venue.

Multiple days per week and multiple contacts are handled automatically within a single Club entry.

A typical entry is (note that this is the display format - when you click on the Edit button you'll see it reformatted as a form):

Title: Anytown
Wed, 09/02/2011 - 12:09 — JonDiamond
Body: Meets weekly. Beginners welcome
Meets:  Friday 18:15 to about 22:30
Venue:  Black and White coffee shop, Stone Street, Anytown
Postcode:  AT11 1GO
Latitude:  55.167432
Longitude:  -1.104740
Web site:  http://games.groups.yahoo.com/group/anytown-go/
Contact:  Andy Capp 01361-361361
Email:  anytown-go-club@yahoogroups.com
Region:  South
Active:  Active

• Title is the club name
• You don't need to enter Last Updated, as this is automatically maintained by Drupal
• See is not shown above, but is used to make a reference to another club rather than set up a separate club entry. You should set this club up first and then need to add the URL of that here as well as the club title. If an entry is made in this field then the Club will not appear in the Club listing.
• The Meets field should alway start with the day of the week to ensure that the map generates the right colour pin
• The Venue is the normal address of the place you meet, if there is one. It shows on the club list page
• The Postcode field is essential if you have a Venue as it is used for the Google map display of the club location from the Club List page. If you don't have a postcode, such as in Ireland, then enter Longitude,Latitude (e.g. 59.5678,-1.2345)
• Latitude and Longitude are used for the Club Map. These should always be entered, even if only approximately - for instance the town centre - when there is no Meeting location, as otherwise the Club will not appear on the map. If your club has two meeting locations on different days then you may wish to change the lat/long of one location, so that two pins appear on the Club Map rather than one be hidden behind the other.
• If you want to make your Email addresses sort of non-spamable then enter REMOVE. at the beginning of the host name, i.e. after the @
• The Active field is used to control which club entries are displayed in the Club List - it should always be ticked unless it's known that the club is dormant or dead. There's a special list of Inactive Clubs http://www.britgo.org/clubs/inactive

There's no need to create a specific URL for a Club entry - all Active ones will automatically appear in the Clubs List immediately and on the Clubs Map (http://www.britgo.org/clubs/map)

Note: These entries are NOT the same as the individual club websites/pages that we host, such as Oxford and Milton Keynes. These are held totally separately as Pages and edited in the normal way.

Clubs can also ask the BGA to host members' emailing lists on their behalf.

Amending a club entry

Log in to Drupal and then you will normally edit these entries by locating them on the Clubs List (http://www.britgo.org/clubs/list) and clicking on the name, then clicking on the Edit button.

When you've finished making your changes click on the Submit button. (It's probably a good idea to click on Preview to see if it looks OK first.)

Club web pages

If you want more pages than this single one, then you'll need additional permissions if you're going to edit them yourself. Contact the webmaster for help with this.

Other Club Listings

There are some other listings of the Club entries that are useful, mostly for maintenance purposes. Note:If you don't have the correct access level then you may not be able to view them all:

• Changes list
• Changes list, includes inactive clubs
• Club names + email addresses
• Email addresses only
• Full details list
• Inactive clubs
• Club List by Region
• Listing for use in generating our map
• Draft of BGJ listing