Appendix A: Budget

See Appendix C for location of the spreadsheet. Here we explain the meaning of the entries.

INCOME	COMMENT
Nippon Club	Contact Kiyohko Tanaka.
New Year's Eve Tab	Drinks money contributed by players. Unsold items are returned to the bar for a refund.
Entries	The zero items are placeholders for accounts.

EXPENSE	COMMENT
ISH	Hire fee is allocated to Theatre by ISH in their invoice.
Internet port	Ethernet connection in Portland. ISH provide cables and hub.
Levy	BGA levy with 50% concession.
Entry forms	Distributed at EGC. Packaged for distribution in Europe at local events after EGC. 10 posted to Kiyo Tanaka.
Art	Artwork by Jiri Keller for entry forms and web pages.
Postage	Some fliers to British players going to US Go congress; letters of invitation to non-EC nationals.
Phone-Fax-email	Includes international calls or fax for managing invitations.
General Stationary	Hard copy of each entry by email. Includes printing of notices.
Printer cartridge	For BGA printer.
Phone topup	BGA phone and may need topping up.
Game recording	Includes travel expenses for non-playing recorders and refreshments for all recorders.
ISH parking	All day parking for equipment delivery on the first or last day. Includes bookshop parking in the past.
ISH safe	Storage of trophies and petty cash during the tournament.
New Year's Eve Tab	Actual cost of the drinks purchased from ISH bar.
Sponsors lunch	Entertaining the sponsor during pack up.
PRO	Paid in €.
Prizes	Prizes are distributed in £ for any local sponsorship.
Trophies	5 top, remainder for 5 or more wins out of 7.
Certificates	Awarded for 4 wins and produced on stiffer paper.

PRIZE ESTIMATION

Suppose we had 2 rounds and N players. At the end of two rounds then, we have this distribution of results:

wins	0	1	2
population	N/4	2 \times N/4	N/4

Luckily there is a spreadsheet for doing these calculations (see Appendix D). It shows the number of wins for a population ranging from 120 to 150 players for 6, 7, and 8 round tournaments. This calculation does not take the fine details of the draw into account and tries to cut players into fractional pieces -- so it is rough!

Once you have a good idea of your actual entry, say a week before the tournament, you can run a simulation using GoDraw. This has a feature whereby results can be plausibly predicted from player's grades and you do get a fair assessment of the number of wins after 7 rounds.